Transforming the Student Registration Experience

Saint Leo University

Transforming the Student Registration Experience

institutional profile

Saint Leo University, located in Florida, is a private, Catholic university founded in 1889. It offers over 60 academic programs, emphasizing liberal arts and values-based education. Renowned for online learning, small class sizes, and military-friendly support, Saint Leo fosters academic excellence, community engagement, and a commitment to integrity and service.

Challenge

Saint Leo University has recently initiated a transformative effort to improve its registration process by collaborating with Strata Information Group (SIG). This partnership aims to transition the Registration Agreement (REGAG) from a custom process to one supported by Ellucian Colleague, utilizing Required Agreements.

After successfully migrating Colleague from on-premises servers to our Azure cloud environment, Saint Leo University continued to rely on support from SIG for this project. This ongoing partnership has been crucial in driving additional improvements and efficiencies.
Saint Leo University encountered difficulties with its custom registration process, which demanded substantial staff time for maintenance and frequently led to recurring assignment issues. The university aimed to find a more efficient and streamlined solution to enhance the student experience and lessen the administrative burden on its staff.

Solution

Saint Leo University successfully migrated to a process delivered by Ellucian Colleague through a partnership with SIG. This migration involved utilizing registration rules within Colleague to fulfill business functions, replacing the custom processes that were previously in use. The new process streamlined the assignment and completion of agreements, effectively resolving the recurring issues with assignments.

Results
The migration to the Ellucian Colleague registration process brought several significant benefits:

Improved Student Experience: The new process offered students a smoother and more intuitive registration experience, which helped reduce confusion and delays.
Reduced Staff Time: The streamlined process required less intervention from staff, allowing the university’s administrative team to concentrate on other essential tasks.
Enhanced Efficiency: By utilizing the registration rules in Colleague, the system met business functionality requirements without needing custom processes, resulting in a more reliable and maintainable system.

Conclusion

The partnership between Saint Leo University and SIG has been highly successful. By adopting an Ellucian Colleague registration process, the university has greatly enhanced its registration system, benefiting both students and staff. This collaboration demonstrates how strategic partnerships can foster positive change and improve operational efficiency in higher education.

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